Process Optimization
Automate processes and free your team for strategic work
RPA, digital workflows, and system integrations. 60-80% time reduction. Golden rule: first we optimize processes, then we automate for real ROI.
Automation Flow
Bot working 24/7
Intelligent automation: free people, not replace them
Process automation is using technology to execute repetitive tasks without human intervention. It's not replacing people; it's freeing your team from tedious work so they can focus on high-value activities.
4 types we implement:
When to automate?
After optimizing. DON'T automate a bad process; you'll have a bad process faster. First Lean, then automation.
RPA
Robotic Process Automation
"Software robots" that mimic human actions in multiple systems without native integration.
Digital Workflows
Automated flows
Approval flows and automated tasks for processes that require structured human intervention.
API Integrations
Connect systems
Connect systems for automatic synchronization. Permanent and scalable solution between applications.
Intelligent Automation
With AI
With artificial intelligence for "judgment" tasks. Invoice OCR, chatbots, automatic classification.
6 signs you need to automate
Copying data between systems
Hours copying information from emails to Excel, from Excel to ERP, from one system to another. High risk of error.
Repetitive tasks with same pattern
Validate 200 invoices with same checklist. Process 500 requests with same rules. Send 100 similar emails.
Systems that don't communicate
You sell in one system, invoice in another, account in another. Each sale requires data entry in 4 systems.
Approvals that take days
Requests stuck in emails of busy approvers. 2-hour process extends to 5 days due to waiting.
Manual report generation
Every Monday you generate same report: open 6 files, copy, calculate, format, send. 3 hours/week = 156 hours/year.
Data extraction from documents
500 invoices in PDF. Someone opens them one by one, types data. 10 min per invoice = 83 hours of manual work.
"If you automate a bad process, you have a bad process automated faster."
— Golden Rule
First
Optimize process
(eliminate unnecessary steps)
Then
Automate optimized process
Result
High ROI, efficient process
Comparative example
Original process
12 days
8 steps, 5 approvals
Bad approach
3 days
Automate as-is
Correct approach
8 hours
5 steps, 2 approvals
ROI 5X higher with prior optimization
What's included
Analysis & Design
- Evaluation of automatable processes
- ROI calculation per process
- Pre-automation optimization
- Technical solution design
Development & Implementation
- RPA bot development
- Workflow configuration
- API integrations
- Exhaustive testing
Training
- End user training
- IT team training
- User manuals
- Technical documentation
Monitoring & Support
- Monitoring dashboard
- Automatic alerts
- 3 months support included
- Adjustments and optimizations
Benefits of automating
Reduction in execution time
Elimination of manual errors
Human capacity freed for strategic work
Availability without overtime cost
Volume processed without hiring
Complete traceability and audit
Do you need to automate? Quick test
Check those that apply to your situation:
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Evaluate specific cases
Frequently Asked Questions about automation
It depends on: type of automation (RPA, workflow, API, AI), number of processes, system complexity, need for prior optimization, software licenses. Free evaluation calculates specific ROI and presents options.
No. We free people from tedious work so they can focus on high value. Clients typically DON'T fire; they reassign capacity to strategic activities or grow without hiring proportionally.
Well-designed bots are resilient to minor changes. Significant changes require adjustments (similar to training an employee). We include post-implementation support. Typical maintenance: 10-15% initial cost annually.
Yes. RPA is ideal for that. It doesn't modify systems; it interacts with the interface like a human. We've successfully automated on 80s mainframes.
Very secure. Bots with dedicated credentials and minimum permissions, complete traceability, sensitive data encryption, ISO 27001/SOC 2 compliance. Frequently IMPROVES security vs human handling.
Processes with complex judgment or empathy, unstable processes that constantly change, exceptions >30%, processes that must be optimized first. We evaluate case by case.
Ready to automate and free capacity?
30-minute evaluation. We identify the 3 processes with greatest potential and calculate estimated ROI.